Folio Detail Exchange

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Contents

Workgroup Overview

This workgroup developed a system that hotel companies can participate in, that allows their corporate accounts to automatically and electronically recover VAT. Additionally, the group created an invoice dematerialization solution that amongst other things, facilitates rapid settlement between hoteliers and travel agencies/tour operators. Other solutions include: hospitality loyalty solution and customer analytics that can be deployed across a heterogeneous topography, without the need for custom interfaces, centralized direct group and corporate billing solutions, and centralized loyalty accounting solutions.

Most Recent Workgroup Charter Outline

Business Problem

  • It is very difficult to get folio line-item and transaction-level detail out of revenue-generating systems in a system-agnostic way. Therefore, it is difficult to support analytics, loyalty, invoice dematerialization, VAT tax rebate, centralized direct billing, corporate expense reporting and other applications.

Outcomes

  • A VAT recovery system that hotel companies can participate in, that will allow their corporate accounts to automatically and electronically recover VAT.
  • An invoice dematerialization solution that amongst other things, will facilitate rapid settlement between hoteliers and travel agencies/tour operators. Invoice dematerialization is the transfer of electronically tagged invoices between two partners who have a legal agreement to do so. The two partners agree that the XML version can stand in place of the paper copy.
  • Hospitality loyalty solution and customer analytics that can be deployed across a heterogeneous topography, without the need for custom interfaces.
  • Centralized direct group and corporate billing solutions
  • Centralized loyalty accounting solutions

Deliverables

  • Set of messages that will pass presentation and transactional-level data for a departed guest record from the PMS. Presentation data is what is shown to a guest on a folio (e.g. corporate rate package that is inclusive of multiple elements). Transactional-level data provides additional detail behind the line items that are presented to a guest. – February 2012
  • Release new Folio Detail Exchange specification - May 2012

Key Documents & Other Useful Information

Specifications

2013A
  • Technical Specification v1.1 and Companion File
    • V2.0 updates include supporting multi-currency, membership/loyalty information to hotel reservation/stay and an updated hierarchy of profiles to enable the inclusion of profile IDs.
    • The link above includes a companion file which contains XML Schema Definition (XSD) files, Web Service Description Language (WSDL) files and Sample XML Messages.
2012A
  • Technical Specification v1.0 and Companion File
    • The HTNG Folio Detail Exchange 2012A specification describes a set of messages that will pass presentation and transactional-level data for a guest record from the folio producing system to a folio receiving system to aid in the support of analytics, loyalty, invoice dematerialization, VAT tax rebate, centralized direct billing, corporate expense reporting and other applications.
    • The link above includes a companion file which contains XML Schema Definition (XSD) files, Web Service Description Language (WSDL) files, Sample XML Messages and Code Samples.
General

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